AI and Nonprofits: What Boards Need to Know

nonprofit bookkeeping

NPOs are responsible for keeping detailed records of their donations, funding sources, and earnings. Without meticulous recordkeeping, NPOs can be subject to audits, fines or other legal consequences. Nonprofit accounting features enable NPOs to fully manage their sources of funding, ensuring every dollar and donor is accounted for while their accounts are accurate through proper bank reconciliation. This includes the financial management of online donations from crowdfunding or foreign sources, which must be reported along with an NPO’s main funding. Both for-profit and nonprofit organizations usually comply with generally accepted accounting principles (GAAP).

Forbes Advisor selected these solutions based on features, pricing, reputation and more. Sync your nonprofit accounting software with apps to help fundraise on the go and efficiently manage nonprofit bookkeeping donations. Don’t use your personal bank account to receive, hold or disburse money for your nonprofit. Make sure all of your nonprofit’s transactions go through a dedicated bank account.

Why QuickBooks

When choosing accounting software, consider the needs of your organization and the experience of the person who will be handling accounting for your organization. Smaller organizations and volunteer-led groups will likely be better off with free or low-cost options that are streamlined, simple, and offer basic accounting functions. It includes volunteer management tools, allowing you to track volunteer hours and create reports by volunteer or event. Unfortunately, donor management tools are very limited with MoneyMinder.

nonprofit bookkeeping

Financial Edge is a cloud-based program, so you can use it from any laptop. You can use Financial Edge to create budgets, track expenses, manage cash flow, and handle the general ledger. It has expanded budgeting capabilities, so you can forecast different scenarios and budget across fiscal years. If you’re responsible for managing the accounting for multiple organizations, such as the school PTA and your child’s sports team, you can use the software to handle the accounting for both at no additional cost. Our nonprofit needed software that can manage donors, accounting, and credit card processing—Aplos has it all. Aplos’ integrated suite makes critical management tasks straightforward and uncomplicated.

How Much Should I Charge My Bookkeeping Clients?

FreshBooks is a high-quality accounting program that can automate repetitive tasks and daily activities and ensure accurate and reliable bookkeeping. Fortunately, nonprofit professionals don’t have to worry about your financial information if you choose FreshBooks. Before applying for tax-exempt status with the IRS, you need to register your nonprofit status with your state.

For instance, you may need to obtain workers’ compensation insurance. For instance, California requires workers’ compensation for all employers, regardless of the number of employees. In Alabama, on the other hand, businesses are not required to purchase workers’ compensation insurance if they have fewer than five employees. This type of unit cost reporting is critical because it’s how the state determines the center’s rates for the coming year, which makes up around 90% of their funding. Previously, the spreadsheet-based process was so tedious that the team only had time to produce the report annually.


After determining its fiscal year and accounting model, a nonprofit organization, because of its tax-exempt status and its reliance on the public trust, has a few distinctive bookkeeping requirements. Fortunately, modern fund accounting software provides real-time reporting and centralizes financial and outcome data within a dimensional database, making it easy to slice and dice data as desired. Program managers, executives, and board members get a quick view of relevant performance metrics on their role-based dashboards. If your organization is larger, has hundreds of donors, or accepts a significant amount of online payments, you likely need a more robust program and will need to pay more money for accounting software. Large-scale organizations with thousands of donors will need enterprise-scaled solutions, such as QuickBooks Enterprise Nonprofit or Blackbaud’s Financial Edge. You can use QuickBooks Enterprise Nonprofit to track expenses and donations, budget by program and compare to actuals, and create donor and grant reports.

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